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Step-by-step export process


An export is an international commercial operation that encompasses all the stages that a company must complete to be able to sell its goods or products outside the borders of the country in which it operates.
It allows to increase sales and expand the company, however, the process of researching the foreign market, promoting the products in the destination countries and exporting correctly is not an easy task for small and emerging companies. That is why in this article you will learn the step-by-step process for exporting. 

Why export?

Exporting can be seen as a cumbersome process at the beginning, but the reality is that it is full of opportunities. By expanding the company's turnover, it enables its expansion and growth, with a variety of markets with different types of customers. 

Eventually, better prices can be obtained abroad, since if the domestic market is very competitive, prices start to go down and better conditions can be found in international trade. Many times it becomes necessary to export in order to sell surpluses that the domestic market cannot buy and that are in surplus

How to start exporting

If you want to export goods to other countries, you need to know the step-by-step process to do it successfully and expand your business.

Select potential markets

Before starting to export, it is necessary to carry out a market study and identify potential businesses, finding out in which countries the product or service could be successful in sales and the legislation involved.

Doing this will also allow you to acquire more information on the laws and regulations that the country imposes or applies to the import of the product you want to sell.

Search for potential buyers

To attract potential buyers it is advisable to attend international fairs, or participate in business missions that are organized periodically by the Chambers of Commerce or other export associations. There is no shortage of opportunities, there are also conferences and seminars where you can look for or meet clients and experts who can advise in the country where you want to sell your products. 

Determine the tariff classification of the product

It is important to be well informed about the collection of tariffs, since they will be requested when the goods arrive in a customs territory different from the country of origin of the cargo. 

The tariff position is a unique 6-digit code established by the World Customs Organization's "International Convention on the Harmonized Commodity Description and Coding System" nomenclature or the Common Customs Tariff of the European Union.

It allows the classification of all goods to quantify international trade transactions and to assign import duties to a country for each product. 

Obtain initiation of activities

To start exporting it is necessary to obtain the initiation of activities as an exporter and to be registered with your company's business routine. Or you must expand the line of business of the company you already have before the tax administration of your country.

Choosing the Incoterm

Once you have found a buyer you must define with him the incoterm to be used. The International Commercial Terms (incoterms) were created by the International Chamber of Commerce with the aim of unifying the commercial concepts between the seller and the buyer of goods internationally, reflecting the rules of voluntary acceptance by the parties to a contract of international sale of cargo on the conditions of the goods. In this case, it would regulate who pays for the transportation, where the goods are delivered, who is responsible for customs charges, etc., so it is essential to select one as a whole. 

Select a payment method

When determining the Incoterm, the form of payment can be chosen, since the responsibilities and costs to be assumed by both parties have been defined. Depending on the amount of the operation or the requirements of the destination country, a certain form of payment is convenient. 

It can be credit, that is to say, with a letter of credit, being the most advisable form of payment for an exporter who is just starting out, since by having banking entities committed to the operation, the letter of credit becomes a payment order, thus guaranteeing payment to the exporter. 

Payment can also be made by bank collection, based on mutual trust between the importer and the exporter. Commercial banks have no responsibility other than to follow the collection instructions given by the exporter at the time of submitting all shipping documents that will then be delivered to the importer, provided that the importer complies with all pre-established conditions. 

Finally, it is possible to pay with cash payment implying that the buyer, before the shipment of the cargo, must make the payment normally through a bank transfer. But, only when the amount of the purchase and sale has been received by the exporter, the goods can be shipped.

Manage documentation

The buyer must establish what international documentation is required for the import, depending on the country where the buyer is located. In addition, he must manage all the necessary documentation for the export, such as the commercial invoice, Packing List and certificate of origin, depending on whether it is required in the importing country.

Organize logistics

Once the previous steps have been taken, it is time to organize the logistics and international freight forwarding. It is advisable to opt for a freight forwarder, such as, which allows you to organize the entire export logistics chain, from the contracting and search for rates to move the cargo from the country of origin to the destination country, to all the necessary documentary and customs procedures. In addition to offering additional comprehensive services to ensure greater security in the movement of goods, and that all processes run smoothly.

If you do not have knowledge of the industry, it is not a problem, since freight forwarders also have full advice on the process, understanding how international relations between countries work. In the case of KLog, it has a digital platform that allows you to centralize all shipments, being able to manage all your exports from there and optimize your operations.

Introducing the new way to experience international freight forwarding is the leading technology company for international freight forwarding in Latin America, which through its digital platform has managed to deliver complete visibility and control of the import and export process for companies of all sizes and industries.

Through its innovative software it is possible to merge all the steps of the supply chain, having full management capacity and visibility of the transportation of goods, even if you have movements with other freight forwarders. Due to these technological solutions you can have a fully customized control center, centralizing all shipments and optimizing the supply chain. 

Today, supports customers with operations throughout the region, with hundreds of agents around the world. Currently, its offices are located in Chile, Peru, Bolivia and Mexico, and are constantly working to continue expanding.

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